September 29, 2020 - 11:30 a.m.
Current Policies and Protocols
- Maintain a distance of at least six feet from others whenever possible. Employees working on campus should not visit other offices, labs or spend time in common areas (such as conference rooms) unless absolutely necessary.
- Wash your hands often with soap and water or use hand sanitizer. Avoid touching your eyes, mouth and nose. If necessary, cough or sneeze into the inside of your elbow and then wash your hands.
- Face coverings are required on campuses at all times, indoors and out. The only exceptions are when alone in a personal vehicle or when alone and behind closed doors inside a private office or dorm room. Handmade face coverings, such as those fashioned from a scarf, bandana or handkerchief, should fit tightly over the nose and mouth. Face shields or face coverings with exhalation ports or vents are not permitted as they do not provide effective protection from droplets. Keep face coverings with you at all times. Students who need special accommodations regarding face covering should contact Student Accessibility Services. Employees should contact the Office of Equity, Inclusion and Compliance. Additional information regarding face coverings is available in FAU’s Health and Safety Plan (pages 1, 10-11).
- If you are not feeling well, stay home.
- For students living on campus, guests and visitors from outside of the hall/tower are not permitted; residents may only have one resident as a guest in their assigned bedroom; no overnight guests are permitted; residents may only enter the residential building to which they are assigned unless otherwise posted (i.e., to access critical services such as mailroom or staff offices)
- Personnel in office spaces are responsible for disinfecting their own spaces and common areas. It is encouraged to disinfect high-touch areas (such as printers or common work stations) every two hours.
- In-person meetings are discouraged. Continue to use phone or teleconferencing applications whenever possible.
- Events and gatherings are limited to no more than 10 people.
- Recommendations to Faculty to avoid overpopulation in hallways
- If at all possible, end your class five minutes before the assigned ending period. This will delay the time students spend waiting in the hallway for the class changeover.
- Please be sure to at least end your class on time. Otherwise you will create an unnecessary accumulation of students outside the classroom.
- To keep the numbers of individuals remaining in the instructional space to a minimum, please ask students to step outside if they have questions for you after class. Preferably, they should reach out to you during office hours (or another time online).
Student Health Services (SHS) on the Boca Raton, Davie and Jupiter campuses offers COVID-19 viral testing for all students, faculty and staff. Priority is given to those exhibiting signs or symptoms consistent with COVID-19 and for asymptomatic individuals with recent known or suspected COVID-19 exposure.
To make an appointment for testing, call one of the three campus SHS clinic locations:
- Boca Raton: 561-297-3512
- Davie: 954-236-1556
- Jupiter: 561-799-8678
The Boca Raton SHS office also offers walk-up testing for asymptomatic individuals Thursday through Monday, 8 a.m. – 5 p.m., Owls Care Classroom (Building 8, Room 222A). Individuals with symptoms are not permitted to have testing at the walk-up site unless they have been referred by a member of the FAU SHS clinical team. (NOTE: Walk-up testing will conclude on Nov. 15, 2020 and is scheduled to re-open in January 2021).
If you have symptoms of COVID-19 or suspected exposure, Protect Your Owl Family and get tested by a healthcare provider. All members of the FAU community should contact SHS if you:
- Receive a positive COVID-19 test from another healthcare provider;
- Are experiencing symptoms of COVID-19;
- Have been exposed to someone who has tested positive for COVID-19 or have been exposed to someone who is positive for COVID-19 symptoms.
Knowledge of positive tests, symptoms and/or individuals with direct exposure to those with the virus allows SHS to begin contact tracing protocols.
Contact tracing is the process used to identify those who encounter people who have tested positive for COVID-19 or are experiencing symptoms of COVID-19. According to the Centers for Disease Control and Prevention, contact tracing is a core disease control measure employed as a key strategy for preventing further spread.
Contact tracing includes two distinct processes: 1) to notify individuals who test positive or are experiencing COVID-19 symptoms and need to self-isolate; and 2) to notify individuals who have been exposed to COVID-19 and may need to self-quarantine.
FAU has collaborated with the Florida Department of Health (FDOH), and local county health departments, to establish processes and to assist in tracing contacts internal to the FAU community. SHS oversees contact tracing for FAU-related cases. FAU’s clinical staff or contact tracing staff performs all contact tracing for students, faculty and staff in collaboration with the FDOH, which performs the contact tracing for those outside the FAU community.
Students and employees may be contacted by phone by Student Health Services (SHS). The calls may come from unrecognized phone numbers. It is important to answer calls to your cell phone and follow the instructions contact tracers provide. FAU’s contact tracing program will not extend beyond the university community. Only FAU students and employees will be contacted. The process is as follows:
- Student Health Services is notified of a positive test or positive COVID-19 symptoms through various sources.
- The SHS staff contacts the FAU student or employee who tested positive or is positive for COVID-19 symptoms and makes sure they are receiving the appropriate care and, most importantly, are following healthcare directions.
- The SHS staff interviews the student or employee to determine with whom on campus they may have come into close contact.*
- Based on this information, the SHS staff will contact potentially exposed FAU students and/or employees to notify and instruct them on next steps as appropriate.
*In this context, “close contact” is defined as being within six feet of an infected person for at least 15 minutes during the 48 hours prior to the positive test date (if no symptoms) or onset of symptoms date.
Specific protocols for testing and contact tracing is available in the re-opening plan, pages 20-23.
For employees, the Department of Human Resources has established a dedicated webpage for COVID-19 information specific to faculty and staff. Included on this page is information pertaining to the Talent Share Program, the Leave Donation Plan, the Families First Coronavirus Response Act and leave/emergency paid sick leave details.
If employees need to self-isolate or quarantine they should also inform their supervisor.
For students, FAU has developed an on-campus quarantine and isolation plan and has the capability to isolate and quarantine residential students in both Boca Raton and Jupiter.
Social distancing is a vital component to preventing the spread of COVID-19. Tips for social distancing on campus include:
- Promote hands-free gatherings in your workplace. Use alternatives to the conventional handshake and avoid person-to-person touch. Many people are using elbow taps, foot taps, and even the peace sign as a greeting.
- Avoid using shared refrigerators; pack your lunch with a freezer pack to keep your lunch fresh.
- Sanitize hands before and after eating, using the coffee station, or touching shared equipment.
- Sanitize the high touch hot spots such as desks, credenzas, shared office equipment, doors and doorknobs.
- Discontinue self-serve food offerings in the office.
- Move meetings to a virtual environment like WebEx.
- For (rare) meetings where you must be face-to-face, choose a venue that permits at least six feed between attendees. Actively encourage hands-free greetings. Offer hand sanitizer at the entrance to and within the event venue. Discontinue self-serve food offerings at meetings.
- Use meeting messaging to promote good hand hygiene.
Visitors to FAU Campuses
- Any non-essential visitors are not permitted in work areas or residence halls at this time.
- Per FAU Policy 4.1.3, employees and students are not permitted to bring children to work or class.
In keeping with the best available information from the Centers for Disease Control and Prevention (CDC), FAU is imposing mandatory isolation/quarantine restrictions on any member of the FAU community with known or potential exposure to COVID-19 under the following criteria:
- A positive test for COVID-19 – Any member of the FAU community who has a positive test for COVID-19 must immediately contact Student Health Services and isolate for a minimum of 10 days. Isolation is used to separate people infected with SARS-CoV-2, the virus that causes COVID-19, from people who are not infected. People who are in isolation should stay home until it’s safe for them to be around others.
- Close contact with a confirmed case of COVID-19 – Any member of the FAU community who has had close contact (six feet or less) with a confirmed case of COVID-19 within the past 14 days must self-quarantine at home for a minimum of 14 days before requesting clearance to return to the FAU general population. Self-quarantine means you should stay in your place of residence and avoid contact with others until the quarantine period of 14 days is over. The CDC recommends that you take your temperature with a thermometer twice a day during the quarantine period. Should your temperature rise during your quarantine, please consult your doctor. The CDC further recommends that you do not show up at an urgent care facility, hospital emergency room or doctor’s office unannounced; instead, be sure to call first and let the office know you have been in quarantine.
Student Health Services (SHS) provides medical consent to discontinue isolation or quarantine based on the satisfaction of identified criteria. For questions about the discontinuation of quarantines and isolations please contact SHS.
Students/Employees can direct questions per the below information:
- Student Health Services
- Residential Students (including off-campus hotel)
- Non-Residential Students (contact the Office of the Dean of Students)
FAU Travel Restrictions
- All new domestic university travel will require pre-approval by the appropriate vice president, or dean in the case of a college, before expenditures/commitments are to be made. The approving authority should determine that the proposed travel is essential before it is approved.
Essential travel is defined as travel which is essential to FAU’s mission and operation that can only be completed by physically being present and doesn’t create an unacceptable health hazard. Essential travel includes traveling to a workshop linked to ensuring accreditation, attending a conference where you are a presenter on behalf of FAU, or any other travel associated with ensuring the successful delivery of a critical mission area of the university.
All other travel is considered non-essential and may not be approved. Examples include attending a conference where you are not a presenter.
Any exceptions to the requirement that university travel be deemed essential will be at the discretion of the respective vice president or dean.
FAU will continue to follow travel guidelines from the Centers for Disease Control and Prevention.
Fall 2020 Semester
*Case data updated every 30 minutes.
Fall 2020 Semester Plans
Questions and Requests for Assistance can be directed to a Member of the COVID-19 Team at FAUCOVID19@fau.edu.
Residential Students (including off-campus hotel)
Non-Residential Students (contact the Office of the Dean of Students)