Yearly Financial Closings

End Of Year Calendar 2015


Note: Dates to be determined: Roll process for 9 month faculty will be announced and coordinated separately by the Provost's office. New 9 month faculty should be sent as per the Processing and Records submission schedule.

To print this document click here.

Revised 5-11-2015

 Important Dates

Event

Date

Summer 1 Session Begins

May 11, 2015

Summer 2 Session Begins

May 11, 2015

P3 Tenant Configuration Freeze

June 5, 2015

Begin Migration of Configuration to GOLD

June 6, 2015

Banner Freeze (HR and Payroll)

June 5, 2015

GOLD Configuration Frozen

June 20, 2015

Summer B Session Begins

June 23, 2015

Banner Extracts End

June 24, 2015

Data Load to Workday Begins

June 25, 2015

Data Load to Workday Ends

June 29, 2015

Data Validation Begins

June 30, 2015 through July 1, 2015

Workday LIVE

July 2, 2015

Retro Pay: (For contracts beginning in June that are not entered into Banner)

Manual Calculation Performed

Pay Date (Pay#14 in WD)

 

 

July 2, 2015

July 10, 2015

New Hire Start Dates Resume

July 6, 2015

Pay Periods:

Pay #12 (Banner)

 

Pay#13 (Banner)

 

Pay#14 (Workday)

 

5/23-6/5 with a pay date of 6/12

 

6/6-6/19 with a pay date of 6/26  

 

6/20-7/3 with a pay date of 7/10

Payroll extracts to State for Pay#14

July 7, 2015

Summary of Dates

Transaction Type

Last Day to Process in Banner

Invoices and Check Requests

June 19, 2015

Financial Aid:

Disbursements

Exemptions, Waivers, Third Party

Payments (applied to student account)

 

June 26, 2015 (COB)

 

June 26, 2015 (COB)

PCard Transactions

 

PCard Approvals

June 10, 2015 6pm

 

June 29, 2015

New Requisitions and Purchase Orders

June 1, 2015

Journal Entries

June 19, 2015

Cash Deposits:

 

Via drop box

Via Payment Gateway

June 29, 2015 (5pm)

June 29, 2015 (4pm)

Labor Redistributions:

Pay#1-11

 

 

Pay #12 

 

 

Pay#13 ONLY

 

Open: May 18, 2015 9am Close: May 21, 2015 4pm

Open: May 26, 2015 12pm Close: May 28, 2015 2pm

 

Open: June 9, 2015 Afternoon Close: June 9, 2015

5pm

 

Open: June 16, 2015 Afternoon Close: June 16, 2015 5pm

Timekeeping:

Pay #12 (Banner)

 

 

Pay#13 (Banner)

 

 

Pay#14 (Workday)

 

Open: June 4, 2015 8am Close: June 5, 2015 10am

 

 

Open: June 11, 2015 8am Close: June 12, 2015 10am

 

 

Open: July 2, 2014 8am Close: July 2, 2015 5pm

Payroll:

Pay #12 (Banner)

 

Pay#13 (Banner)

 

Pay#14 (Workday)

 

5/23-6/5 with a pay date of 6/12

 

6/6-6/19 with a pay date of 6/26  

 

6/20-7/3 with a pay date of 7/10

Budget Transfers

June 19, 2015

Effort Certification for Labor Redistributions:

Pay#1-11 (Banner)

Pay #12 (Banner)

Pay#13 ONLY (Banner)

 

2015QTR2 which includes Bi-weeklies 7-13 has a Pre-

Review Period of 07/01/2015 - 07/15/2015 and

Certification Period of 07/16/2015 - 08/15/2015

Travel:

Travel Authorization

 

 

 

Travel Reimbursement

 

 

 

Travel Cash Advance

 

June 12, 2015 for all travel occurring up to June 19, 2015.  After June 12, 2015 only emergency travel will be authorized via paper form.

 

June 19, 2015

 

June 12, 2015 for all travel occurring through June 19, 2015.  After June 12, 2015 only emergency travel advances will be authorized via paper form.

 

 

 

Must be submitted by:

Travel Begins:

Cash Advance

Travel Authorization

Travel Reimbursement (with Cash Advance)

Travel Reimbrsement (without Cash Advance)

 

10 Workdays before travel

No later than 5 calendar days before

travel

10 Business days after last day of business travel

60 calendar days after last day of business travel

 Prior to 6/19

June 5, 2015

June 12, 2015

10 Business days after last day of business travel

60 calendar days after last day of business travel

BANNER TO WORKDAY TRANSITION

 

 

 

 

TO BE DONE ON PAPER FORM:

 

 

 

 

June 20, 2015

June 8, 2015

June 15, 2015

10 Business days after last day of business travel

60 calendar days after last day of business travel

June 21, 2015

June 8, 2015

June 16, 2015

10 Business days after last day of business travel

60 calendar days after last day of business travel

June 22, 2015

June 8, 2015

June 17, 2015

10 Business days after last day of business travel

60 calendar days after last day of business travel

June 23, 2015

June 9, 2015

June 18, 2015

10 Business days after last day of business travel

60 calendar days after last day of business travel

June 24, 2015

June 10, 2015

June 19, 2015

10 Business days after last day of business travel

60 calendar days after last day of business travel

June 25, 2015

June 11, 2015

June 19, 2015

10 Business days after last day of business travel

60 calendar days after last day of business travel

June 26, 2015

June 12, 2015

June 19, 2015

10 Business days after last day of business travel

60 calendar days after last day of business travel

June 27, 2015

June 15, 2015

June 22, 2015

10 Business days after last day of business travel

60 calendar days after last day of business travel

June 28, 2015

June 15, 2015

June 23, 2015

10 Business days after last day of business travel

60 calendar days after last day of business travel

June 29, 2015

June 15, 2015

June 24, 2015

10 Business days after last day of business travel

60 calendar days after last day of business travel

June 30, 2015

June 16, 2015

June 25, 2015

10 Business days after last day of business travel

60 calendar days after last day of business travel

July 1, 2015

June 17, 2015

June 26, 2015

10 Business days after last day of business travel

60 calendar days after last day of business travel

July 2, 2015

June 18, 2015

June 26, 2015

10 Business days after last day of business travel

60 calendar days after last day of business travel

July 3, 2015

June 19, 2015

June 26, 2015

10 Business days after last day of business travel

60 calendar days after last day of business travel

July 4, 2015

June 22, 2015

June 29, 2015

10 Business days after last day of business travel

60 calendar days after last day of business travel

July 5, 2015

June 22, 2015

June 30, 2015

10 Business days after last day of business travel

60 calendar days after last day of business travel

July 6, 2015

June 22, 2015

July 1, 2015

10 Business days after last day of business travel

60 calendar days after last day of business travel

TO BE DONE IN WORKDAY:

 

 

 

 

July 7, 2015

June 23, 2015*

July 2, 2015

10 Business days after last day of business travel

60 calendar days after last day of business travel

July 8, 2015

June 24,2015*

July 2, 2015

10 Business days after last day of business travel

60 calendar days after last day of business travel

July 9, 2015

June 25, 2015*

July 2, 2015

10 Business days after last day of business travel

60 calendar days after last day of business travel

July 10, 2015

June 26, 2015*

July 2, 2015

10 Business days after last day of business travel

60 calendar days after last day of business travel

 

 

 

 

 

*Cash Advances will be processed in Banner via paper form and manually entered into Workday as of 7/2.

  

 

 

PAFS/EPAFS

 

 

 

EVENT/TOPIC

IN HR

APPROVED

VP/PROVOS

T

APPROVED DEAN/DIR

APPROVED DEPT HEAD

INITIATOR

Current Acting/Interim and Visiting Assignments

5/1/15

4/24/2015

4/17/2015

4/10/2015

4/3/2015

EPAFS current employees

5/1/15

4/24/2015

4/17/2015

4/10/2015

4/3/2015

Reclassifications/SP/AMP Increases/Bonus/Stipends

5/1/15

4/24/2015

4/17/2015

4/10/2015

4/3/2015

PAFs/NOAs for new hires starting on June 1, 2015

5/13/15

5/6/2015

4/29/2015

4/22/2015

4/15/2015

Faculty Line and Adjunct Faculty Staff AND NOA’s – Summer A and C

5/13/15

5/6/2015

4/29/2015

4/22/2015

4/15/2015

New students deadline for sign in

5/20/15

 

 

 

 

EPAFS for new student employees

5/28/15

5/21/2015

5/14/2015

5/7/2015

4/30/2015

Faculty Line and Adjunct Faculty Staff And NOA’s – Summer B

6/1/15

5/29/2015

5/26/2015

5/22/2015

5/19/2015

Start Date For New Employees

No starts June 2, 2015 through July 5, 2015

 

 

Benefit Eligible New Hires - 7-1-2015 - New Hire Paperwork

5/5/15

5/6/2015

4/29/2015

4/22/2015

4/15/2015

EPAF System Shut Down

6/1/2015

N/A

N/A

N/A

N/A

Financial Disclosure Statements

6/30/15

6/23/2015

6/16/2015

6/9/2015

6/2/2015



 Last Modified 8/21/15